5 Important Ways To Follow Up After A Job Interview



Following-up after a job interview is extremely important in the job searching process. It allows you to thank the interviewer for his or her time while also reiterating your interest in the job and your potential to positively contribute to the company. It also stands you out among other candidates for the job. However, following-up can be a delicate process and going about it the wrong way can actually hurt your chances. Here is a guide on what you do after an interview.
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1. At The End Of The Interview:

(a) Ask For a Timeline: Even if the interviewer does not offer a timeline for their decision-making process, it is perfectly okay for you to ask. Find out when they expect to let candidates know their decision, who in the company will be contacting the candidates (interviewer, HR manager), and through what means - email, phone call or letter. This is extremely useful, as it will give you some indication of how long you are expected to wait for a decision and of when it will be appropriate to follow up with the correct person.

(b) Ask for your interviewer's business card: This will give you the person’s correct contact information, including name, title, mailing address and email address, which will save you time when you are sending your thank you note and letter.

2. Directly After The Interview

Send a thank you note by email: You should do this as soon after the interview as possible, from your smart phone on the way out of the building, as soon as you get home, or at least the same evening as the interview. This shows the interviewer that you are both enthusiastic and organized and ensures that they will not forget you as a candidate.

Include your full name, phone number, mailing address and email address on the note. Also, make sure this email doesn’t go to a spam folder by writing “Job interview follow up for (your name)” in the subject line.

If you leave it too long before writing your thank you note, you risk looking uninterested in the job while also giving another candidate the opportunity to get there before you.

If there was a particular person who helped you to set up the job interview, you should remember to send them a note also.

Some people advise writing a thank you note by hand. While some interviewers will appreciate this, it is somewhat outdated and other interviewers may regard it as being unprofessional. As a result, an email or typed note is your safest option in this scenario.

3. Several Days After The Interview

Mail a more formal thank you letter:
This can also be done via email, or through a typed letter, depending on the kind of company you are applying to. A social media related or tech company might appreciate the ease and efficiency of an email, whereas a company with more old-fashioned or traditional values would appreciate a letter. Whatever form you use, the purpose of the letter is to remind the interviewer of what a strong candidate you are and why you are uniquely qualified for the job. If you interviewed by multiple people, you should send each of them a separate thank you letter.

Use the interviewer’s first name in the greeting and salutation only if you were told to do so during the interview; otherwise, address the interviewer in a formal manner.

After thanking the interviewer again for the opportunity to interview with the company, affirm your interest in the position and reiterate how you would be an asset to the company.

Add information that the interviewer might be interested in, or some useful information that the company could use profitably. This will help the interviewer to remember you, as most people follow up after a job interview with only information about themselves.

Close the letter with the valediction "Yours sincerely" and proofread it thoroughly for grammar, spelling and punctuation. A poorly-worded or misspelled thank-you letter can be all it takes to disqualify you as a candidate.

4. After The Timeline Has Passed

After the indicated time period has passed, follow up with a single email or phone call. If the time period they specified it would take for them to reach a decision has passed - whether it has been two days or two weeks - it is now appropriate for you to follow up about the decision via email or phone call. Keep it brief and breezy, you could say something like:

I hope the hiring process is going well for the position of Marketing Assistant. I believe you mentioned that a decision would be reached by Monday and I'm eager to find out if you have any information on the status of my application? Please let me know if I can provide any further information that would help you with the decision making process."

If you decide to phone, make the call from a quiet place a few days after the interview. Pick a good time of day -- not right after lunch, early in the morning or at the end of the working day. This will maximize your chances of actually speaking to the interviewer.

Be as polite and brief on the phone as possible - remember that you may be talking to a stressed-out hiring manager that has a 101 things on his/her mind other than the status of your job application. Don't call a second time unless you are specifically told.

4. Called For A Second Interview Or Job Offer?

(a) Respond promptly if you are contacted about a second interview or a job offer. Making them wait for a response is unprofessional and makes it seem like you are not enthusiastic about the job. Don't be worried about coming across as over-eager - they want candidates who are excited by the prospect of working for their company.

Reply using the same method as they used to contact you - if they called, ring them back as soon as possible, if they sent an email, an email reply should suffice.

5. What If I Didn't Get The Job?

Even if you didn't get the job, thank the interviewer for their time. Don't be angry or overly-disappointed - accept the fact that there were probably many other qualified candidates and view it as a valuable learning experience. Whether you are informed via phone or email, you should send a follow-up message to your interviewer thanking them for their time and for giving you the opportunity to interview with them.

If you dare, ask the interviewer if he or she would be willing to provide any feedback on where you went wrong during the interview and how you could improve in future. They will most likely decline, but if they agree you stand to gain some valuable insights into exactly what the company were looking for and where you fell short. Don't be disheartened by it, take the interviewers' suggestions on as constructive criticism.

This step should always be executed through email or letter, never by phone call. Calling your interviewer to ask why you didn't get the job may put them in an uncomfortable position and rule you out of any future open positions with the company.

Source: Wikihow
Image: ThinkStock